Preparing a building use and maintenance plan
A building use and maintenance plan is highly recommended and is beneficial not only for those responsible for the building, but for those who use the building as well.
Some of the most important advantages of a use and maintenance plan include:
- Greater comfort for users.
- Greater security for access and use of the facilities.
- Cost savings.
- Improved productivity in companies.
How to develop a comprehensive use and maintenance plan for corporate buildings
A comprehensive use and maintenance plan for corporate buildings includes many components and facilities in which it is necessary to invest the appropriate resources in order to preserve their long-term durability and correct functioning.
To prepare it, we can follow the following steps:
- Building assessment: all the needs and requirements for effective maintenance.
- Identification of areas requiring maintenance: those spaces or facilities where maintenance should be carried out.
- Creating a schedule: a plan of action over time, to establish the frequency of maintenance or revision.
- Allocation of responsibilities: as the maintenance of a building covers many areas, it is important that each area has people in charge who follow the schedule and are knowledgeable about the service.
- Obtaining resources: in order to be able to carry out any service in the event of an unforeseen event.
Once all the information and activities have been carried out, the use and maintenance plan itself will then break down each part of the building with three key aspects to focus on:
- General: a detailed description of the facility or space being analysed.
- Usage instructions: where specific management or periodic configuration is required.
- Maintenance instructions: clear information on the actions required for each specific maintenance.
Best practices for the use and maintenance of large buildings
A large building has many aspects to consider for its effective maintenance.
It is important to ensure that the correct action is taken and, in this respect, we can look at three main types of maintenance:
Preventive maintenance
Proper use of the building and all the systems available for indoor comfort and security helps to preserve the durability of any installation or component.
Informing users on how to make the best use of each of the available elements helps to raise awareness of the importance of this.
Preventive maintenance also offers significant benefits such as cost savings on repairs and improved quality of service.
Corrective maintenance
Unforeseen events arise, even with the best use and maintenance plan for the building. Consequently, we must devise a strategy that allows us to react as soon as possible and minimise damage or costs.
Having companies specialised in this type of maintenance helps to have an immediate backup in the event of any unexpected emergency.
Predictive maintenance
The installation of specialised software helps us to predict the maintenance needs that a building may have, allowing us to devise strategies to guarantee its correct functioning in the long term.
Above all, data analysis programmes are highly effective, as they allow us to obtain all the information we need to manage all the spaces in a building.
Optimising building maintenance: Integrating space management software
The analysis of this information, linked to space management software, allows us to programme an automation of actions to improve the efficiency, costs and quality of the use of the building.
With this technology, we can identify and predict the needs in terms of air conditioning, space saturation, etc. But we can also schedule the maintenance of all facilities, including cleaning services (smart cleaning).
Evaluation and continuous improvement of the use and maintenance of buildings through specialised software
To make the most of the potential of specialised space management software, it is important to continuously evaluate all the data obtained with it, as well as the changes produced by the management performed.
In this way we can identify areas for improvement in the use and maintenance of the building which we can implement and then revisit in order to analyse the effect of these changes and proceed accordingly.
